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RFID is the right technology of choice
to implement document tracking. No line of sight required as
detection can go through the document. Document information such as
who is the last person who holds the document can be stored in the
RFID labels. Information such as actual location of the document,
date and time when the document is loaned/borrowed and others can be
stored in the RFID labels as well. These are part of the features in
Document tracking system.
On top of RFID, Document tracking
system has also a web-based front end where user can attach an
electronic file to a project. The attached file will be stored in
Document Tracking system and it can be shared among Document Tracking
system users. This function allows multi-user collaborations in an
organization. User rights are introduced in Document Tracking system
to provide proper access rights to attached documents.
Management of project’s document
is never easy. With Document Tracking system, management of documents
becomes as easy as ABC. Both electronic and hard copy documents can
be tracked effectively via Document Tracking system with RFID
technology. No more missing document to worry about and to search a
document becomes very easy. Just use the search function in Document
Tracking system to search for electronic documents or hard copy
document tracked by RFID.
Advantages of Document Tracking
- Keep and manage knowledge gained in every project
- Data written in a document can be managed effectively
- Information and experience obtained during earlier project can be reused in a later project
- A good document management and tracking system helps to reduce significant cost and improves productivity
- Auto check in and checkout station
- Detection of lost document via mobile scanner and many others
- Ultimately, document tracking system is an essential system required in any organization
- Improve the management of tracking documents in offices
- Save Time and Labor in finding documents
- Proper maintenance of record of movement
- Use standard web browser to locate document
- Security concerns are addressed in case of confidential documents
- Time critical document must not exceed time
- Low Maintenance cost
- Easy retrieval and replacement
- Proper reporting of Documents
- Overall reduction in Cost
- Reduced manual errors
- Automated tracking, monitoring and validation
- Reduced cost and Improved productivity
- Works with existing Ethernet/LAN network
- Real time update and display of documents
- Improved security
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